Sample Letters to Employees

UC Davis upholds the dignity of its faculty, staff, and health professionals. We encourage all employees and supervisors to treat others with equality and respect.

By incorporating the mission of the university and the code of conduct, we believe strong communication will enhance understanding and foster positive work environments. To provide managers and supervisors with the guidance they may need in times of crucial communication, Employee & Labor Relations has prepared sample letters for supervisors to deliver to employees:

Probationary/Limited Appointment Release Letter

Letters of Warning (LOW)

Proofs of Service (POS)


Please consult with your Employee Relations Consultant at UC Davis and UC Davis Health regarding any of these letters.