• Initiating and approving classification requests, including:
  • New and replacement recruitments
  • Reclassifications
  • Job description updates

• Stipend and equity actions
• One-time payments
• Accessing and downloading job descriptions
• Initiating employee and supervisor job description acknowledgement

Benefits include:

The new job description tool will bring consistency between UC Davis and the rest of the UC, and provide UC Davis immediate access to updated job standards, which are all maintained by UC Office of the President (UCOP)​. 
 

All Staff and Supervisors
 

• Training: My Job Builder introduces staff to the Job Builder software, including accessing their own job description and features such as the Job Standards and Job Standards Matrix. Course Duration: 25 minutes.
• Getting Started in Job Builder  PDF  |  Video
• Using Job Standards in Job Builder (Video)
• Job Description Acknowledgment in Job Builder 
• FAQs (PDF)

Davis Campus
Training
 

• General ​​​​Resources
  • Using the Job Description Catalog (PDF)
  • Using the Department Library (PDF)
  • Managing Workflow Participants and Associated Notifications

AggieService Submitter and Manager
 

• Preparing the Job Description Guide
  All fields of the job description are outlined including detail on required elements. Use this guide to ensure all required job description detail is submitted with your request.
• Job Description Actions Requirements Guide
  Outlines the information that is required when action is taken on a Job Description; all action types are included in this guide. Use this guide to ensure all required information is submitted with your request.

Service Channel, HRBP, L2 Initiator and L3 Approver
 

Resources

• Submit a New Recruitment Workflow (PDF)
• Action on Existing Position (PDF)
• Review and Approve a Workflow - L3 Role (PDF)

• Talent Acquisition Training

• •  Resources

    ◦ Locating Job Description & Preparing the Job Posting (Campus)

   

   

   

•  Compensation Services Training

• Campus Compensation Management in Job Builder
  This course targets UC Davis campus Job Builder users within the compensation department.  The course begins with introduction to the critical nodes relevant to comp users and then provides detailed training on the 5-step workflow process, including review and approving workflows.  The compensation specific workflow is discussed as well as how to locate historical data within the system.   Finally, training reviews the JD acknowledgement process and how to export documents from the system.  Upon completion of this course, compensation users will be able to perform job specific tasks within Job Builder. Prerequisite: complete My Job Builder online training. 
  
  >> Wed., Sept. 18, from 10:30 - 11:45 a.m.
  >> Register in the UCLC 

   Resources
  ◦ Critical Nodes for Compensation Users
  ◦ Campus Compensation Workflow Management
  ◦ Reviewing & Comparing Job Descriptions

   

   

   

• ELR Resources
• >> Using the Job Library (PDF)

UC Davis Health
Training
 

• General ​​​​Resources
  • How to Write an Effective Job Description (PDF)
  • Completing Physical, Environmental and Mental Requirements (PDF)
  • Using the Job Description Catalog (PDF)
  • Using the Department Library (PDF)
  • Managing Workflow Participants and Associated Notifications
• Level 3 Approver Look Up Tool
  Use this tool to identify the appropriate Level 3 (L3) approver. (Excel)
  If you have questions regarding who to select as your L3 in Job Builder, please contact your departmental/divisional administrative contact.

Initiators, Reviewers, Approvers
 

• Training: Workflow Management in Job Builder: Health is the foundational training for initiators, approvers and reviewers to effectively use the Job Builder software. The training introduces learners to their unique user dashboard, the JD catalog and the overall workflow process. Step-by-step instruction to initiating a new recruitment as well as taking action on a current job description is discussed.
   

Read questions submitted at earlier sessions

• L3 Approver Job Aids
  • Review and Approve a Workflow (PDF)

• ELR, Talent Acquisition and Onboarding Training
• • Resources
    ◦ Locating Information for Onboarding (PDF)
    ◦ Completing & Managing Salary Actions (PDF)
    ◦ Locating Job Description & Preparing the Job Posting (PDF)
    ◦ Using the Job Library (PDF)
  • E-Course
    ELR, Recruitment & Onboarding Management in Job Builder: Health
    
    This Job Builder course targets Job Builder users associated with ELR, recruitment, onboarding and records. Specific training will be provided in completing tasks such as utilizing url links to locate job descriptions, locating employee specific job descriptions and managing salary actions. Additional instruction will be provided on use of the Preview Tool and job description acknowledgments. Upon completion of this course, these users will be able to complete their most common tasks performed in Job Builder. The course contains recordings from the live sessions. This course targets users associated with ELR, recruitment, onboarding and records at UC Davis Health.
    
    
     

   

   

   

• Compensation Services Training
• • Resources
    ◦ Compensation Workflow Management (PDF)
    ◦ Compensation Reviewing and Comparing Job Descriptions (PDF)
    ◦ Understanding Compensation Critical Nodes (PDF)
  • E-Course
    Compensation Management in Job Builder: Health
    
    Compensation Management in Job Builder: Health targets Job Builder users within the compensation department at UC Davis Health. This training begins with introduction to the critical nodes relevant to comp users and how to navigate between entities. Detailed training is then provided on navigating, review and approving a standard workflow as well as using the compensation specific workflow. Finally, training covers the JD acknowledgement, locating historical data and managing standardized templates. This course contains recordings of the live training sessions. Upon completion of this course, compensation users will be able to perform required tasks within Job Builder.
     

   

   

   

Davis Campus Update

Job Builder Go Live on Davis Campus Sept. 24

• Ignore All Job Builder Emails Through Sept. 24 at 5 p.m.

  • For Supervisors: Job Builder is sending an email to the supervisor when their employee’s job description is loaded in Job Builder. Supervisors should ignore and delete these emails, as clicking any links may trigger an email to the employee.

    • Take Note: As early as the evening of Sept. 16, supervisors of campus staff hired since late July to present, will receive a Job Builder email. For awareness, HR will notify supervisors directly that these auto-generated emails can be ignored.
  • For Employees: Compensation Services is processing some actions manually in Job Builder, which may trigger email notifications to employees. Employees are not required to take any action on any Job Builder email, but doing so won’t affect anything.
• Top Tips

  • Job Builder’s Department Library can help managers, L2 initiators and L3 approvers find: Job Descriptions within their department, specific employee data, historical actions and org charts! Check out the job aid Using the Department Library (pdf) for more detail.

  • While the overall process of submitting Job Description action requests remains the same, the details and requirements you need to submit will change. To ensure that all required job description elements are submitted, use the updated guides: Preparing the Job Description Guide and Job Description Actions Requirements Guide
     

• Read More
• The Job Builder (JB) system, our new job description software, launched 6/4/24 for UC Davis Health, School of Medicine and School of Nursing.
  
  An aspect of the new system is Job Description Acknowledgement (JDA), which replaces physically signing a job description with digitally acknowledging. 
  
  This is initiated by an email notification to the supervisor, then, following supervisor acknowledgement, an email to the employee to complete. 
  
  Emails from this address and the link contained within are safe.
  
  Between 6/20/24-6/21/24 a large number of unintended JDA emails were triggered and sent. These emails (from 6/20/24-6/21/24) can be ignored, no action is required. 
  
  These JDA instances have been deleted from the system and the team has fixed the email trigger. 
  
  Any emails received to acknowledge a job description on or after 6/22/24 are legitimate. 
  
  Between 6/22/24-6/25/24, these emails displayed “Admin10@UCRegents.org” as the sending email address. These are legitimate.  
  
  These emails now come from “No reply email on behalf of JobBuilderAdmin@ucdavis.edu”. 
  
  Messaging was sent to targeted Job Builder users 6/21/24 regarding the issue, however, please share this communication as appropriate.
  
  For more information on Job Builder, please reference the recent article from “The Insider” here, and the Job Builder website here.