On Monday, Nov. 8, AggieService forms will include a new required field.

A cubicle field is being added to AggieService forms for:

Davis Campus Users

• Recruitments
• Onboarding Only
• Additional Employment
• Reclassification*/Position Updates*
• Job changes*

UC Davis Health Users

• Onboarding Only
• Additional Employment
• Job changes*

*Only required if submitter indicates the location is changing.

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What to Expect (Examples)

• Davis Campus Users
• For licensed AggieService users who login and submit HR/Payroll cases:
  
  1.  For ALL Recruitments, Onboarding Only, Additional Employment – it will now require both Location / Building (previously was optional) AND Cubicle (NEW field).
   
  
  
  2.  For ALL Reclassifications, Position Updates, Job Changes (New End Date, Other) – it will now ask submitter: “Is Location Changing?” (NEW) . If Yes, the form will require both Location / Building AND Cubicle to be filled out. If no, the form will not ask for Building and Cubicle.
   
  
  
  3.  They will now see an option for Building/Location Change.
   
  

• UC Davis Health Users

• For licensed AggieService users who login and submit HR/Payroll cases:
  
  1.  For Onboarding Only (Academic/Student), Additional Employment (Academic only) – it will now require both Location / Building (previously was optional) AND Cubicle (NEW field).

  

  
  2.  For ALL Job Changes (New End Date, Other) – it will now ask submitter: “Is Location Changing?” (NEW) . If Yes, the form will require both Location / Building AND Cubicle to be filled out. If no, the form will not ask for Building and Cubicle.

  

  
  3.  They will now see an option for Building/Location Change.

  

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Important Notes:

• You DO NOT need to edit any AggieService requests submitted before Nov. 8.
• There will soon be a broad outreach and communications effort to collect specific primary work locations for represented employees for whom we DO NOT have data.

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Resources

We understand that every workspace isn’t labeled and some employees don’t have a designated location, so we’ve provided a job aid with potential naming conventions to assist your efforts.

• Download AB119 Job Aid, which will be hyperlinked alongside the cubicle field in AggieService forms.
• If you need additional locations added, you can submit a Location Request: To request a new location be added to UCPath the "Location Request" form needs to be completed https://ucpath.ucdavis.edu/forms.

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Questions

• About AB119 and Data Collection
  Please contact Kim Maslaniak, ELR or Valerie Orick, Workforce Strategies
   
• For AggieService Questions
  Please contact the Shared Services Organization help desk at 530-754-4772, or email aggieservice@ucdavis.edu. AggieService resources can be found on our AggieService Reference Guides webpage.  

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About Assembly Bill No. 119

AB 119 requires the University to provide the following information in our records to unions about the employees they represent:

• Name
• Job title
• Department
• Work location and address
• Work phone number
• Home address and phone numbers*
• Personal cellular telephone numbers*
• Personal email addresses*

This information is to be provided within 30 days of a new hire, and then at least every 120 days.

*Employees can opt out of disclosing this data with their union via the UCPath portal.