Position Management/Salary Actions

The SSO HR/Payroll unit processes several types of Position and Salary Actions:

The SSO’s services include:

  • Submission of requests in PeopleAdmin for review
  • AggieService Payroll case submission (if applicable)
  • PPS data entry upon approval notice (if applicable)
  • Prepare template notification letters for all stipend, equity, and reclassification actions

Position Update/ Reclassification

Please Note: you will need to attach an updated organizational chart and position description

  1. Navigate to the Community Portal in AggieService
  2. Log-in with CAS using your Kerberos
  3. Choose Submit a Case
  4. Choose the Human Resources topic then Recruitment/Position Management.
  5. Click Next
  6. Choose Employee Type (Staff or Student)
  7. Choose Reclassification/Position Update
  8. Complete all remaining fields and attach the organizational chart & position description

Stipend/Equity

​​​​​Please Note: you will need to attach an updated organizational chart

  1. Navigate to the Community Portal in AggieService
  2. Log-in with CAS using your Kerberos
  3. Choose Submit a Case
  4. Choose the Human Resources topic then Stipends/Equities.
  5. Click Next
  6. Choose Employee Type (Academic or Staff)
  7. For academics, complete the remaining fields 
  8. For staff, choose Stipend or Equity, complete remaining fields and attach the organizational chart & position description
  9. Click Submit

Separations

The SSO Payroll Unit processes the following types of separation transactions:

  • Calculate hours for final check
  • Submit separation check request to Central Payroll
  • Facilitate check delivery/pick-up
  • Process transfers to/from other UC campuses and Health System departments (in PPS)

To separate an employee from their only appointment, please follow the instructions below:

  1. Click on Submit a Case.
  2. Select a Topic: Payroll
  3. Select a Payroll Request: Appointment Changes/Separation, next
  4. Select an Employee Type: Academic, Staff or Student
  5. Select Request Type: Separation
  6. Complete Separation information and remainder of the document.
  7. Submit

Hints:

  • For multiple employees (Students), please submit one case, attaching a spreadsheet with all needed information, including employee ID numbers. Notate in case to see attached spreadsheet.
  • For staff employees, you will need to submit one case for each employee.
  • A Final Pay Guide (below) can assist in deter mining when payout should occur.