Open Enrollment Underway 
Employees make any changes in UCPath by Nov. 22.

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Frequently Asked Questions

Table of Contents

FAQs

  • Who do I contact to view or receive a copy of my personnel file?
  • To receive a copy of your personnel file, you can create an Aggie Service Case at https://aggieservice.ucdavis.edu/. Make sure to login at the top right, and then select “Submit a Case” to make a request to view or obtain a copy of your personnel file.
  • I am due for a service pin. Where is my pin?

  • Service Awards are sent to hospital directors and school deans to distribute to their respective department managers. If you have not received your expected service pin, create an Aggie Service Case at https://aggieservice.ucdavis.edu/ and by selecting and filling out “Ask a Question”. 

    • If you recently transferred, your previous department may have received the pin. Please contact your previous department to verify prior to creating an AggieService case.
  • What are Service Awards?

  • Service Awards are given to employees for achieving 5 years of qualifying UC and state service, and for every additional 5 years of UC employment service thereafter. At the end of the month in which an employee qualifies, the service award is sent to the hospital director or school dean to distribute to the employee’s department manager. Service Award Milestones and Associated Recognition Gift:  

    • 05 years:  University pin embossed
    • 10 years:  University pin embossed
    • 15 years:  University pin with 1 sapphire
    • 20 years:  University pin with 2 sapphires
    • 25 years:  University pin with 3 sapphires
    • 30 years:  University pin with 4 sapphires
    • 35 years:  University pin with 5 sapphires
    • 40 years:  University pin with 1 diamond
    • 45 years:  University pin with 2 diamonds
  • How can I get verification of employment?
  • For comprehensive employment and income verification instructions, please visit the Employment Verification page on the UC Davis Finance and Business website.
  • How do I request a Job Change such as a Department, FTE, or Location change?

  • A request for a represented employee must go through ELR here. ELR will review in case the associated union requires to be notified, and then the request will be forwarded to the Workforce Compliance Team for further review and processing. To assist with this process, the information or paperwork mentioned in the steps below for non-represented employees will still be required to process. Please include this information in your request to ELR to prevent delay in the request. 

    For non-represented employees, you may submit a request through AggieService here by selecting "Submit a Case" and selecting the option "Job Changes". On the next page, you can identify the affected employee, the request type, and attach the associated paperwork for the change. The paperwork for Department changes or FTE changes can be found in the links below: 

  • How do I request multiple Reports to Changes at once?
  • You may request multiple Reports to Changes in one case. To do so, first add a note on the case informing that the case is for multiple employees. Then, fill out and attach a Mass RTC Update template to the case.
  • I want to extend a student. What attachments will I need to submit alongside an AggieService case?
  • No attachment is required to extend a student. Please visit our Student Employment Supervisor Updates for more information regarding student employment.

UCPath Self-Service

There are several changes and actions you can do yourself on UC Path without submitting a request, via Employee Actions, such as changing personal information, submitting veteran/disability status, or transferring state service

  • Find a list of them here.