Frequently Asked Questions

Table of Contents

FAQ

  • Who do I contact to view or receive a copy of my personnel file? 
  • Create an Aggie Service Case at https://aggieservice.ucdavis.edu/ and by selecting and filling out “Submit a Case” to make a request to view or obtain a copy of your personnel file.
  • I am due for a service pin. Where is my pin?
  • Service Awards are sent to hospital directors and school deans to distribute to their respective department managers. If you have not received your expected service pin, create an Aggie Service Case at https://aggieservice.ucdavis.edu/ and by selecting and filling out “Ask a Question”.
    • If you recently transferred, your previous department may have received the pin. Please contact your previous department to verify prior to creating an AggieService case.
  • What are Service Awards?
  • Service Awards are given to employees for achieving 5 years of qualifying UC and state service, and for every additional 5 years of UC employment service thereafter. At the end of the month in which an employee qualifies, the service award is sent to the hospital director or school dean to distribute to the employee’s department manager. Service Award Milestones and Associated Recognition Gift:   
    • 05 years:  University pin embossed
    • 10 years:  University pin embossed
    • 15 years:  University pin with 1 sapphire
    • 20 years:  University pin with 2 sapphires
    • 25 years:  University pin with 3 sapphires
    • 30 years:  University pin with 4 sapphires
    • 35 years:  University pin with 5 sapphires
    • 40 years:  University pin with 1 diamond
    • 45 years:  University pin with 2 diamonds
  • How can I get verification of employment?

  • For comprehensive employment and income verification instructions please visit the
    Employment Verification page on the UC Davis Finance and Business website.

  • How do I request an FTE change or correction?

  • 1. Complete the following form which can be found on our forms page

    • m​​​​​​UC Davis Health Human Resources - Department Request Form   


    2. Send the completed form to Human Resources Employee Labor and Relations Unit at hs-employee-and-labor-relations@groups.ucdavis.edu for review and approval signatures.

    3. Submit an Aggie Service Case and attach the following required documents:

    • FTE Voluntary Increase/Decrease Form
    • Copy of email approval from ELR
      • If you have a Dept change in addition to the FTE change, you may add the Dept change form and information to the same AggieService request. Please fill out the FTE change form accordingly and follow the instructions in the Dept change/correction FAQ belowSubmit an and attach all required documents. 

    4. The Records Unit will review and process the request.

    • For questions on required information and documents, contact your department Records Analyst.
  • How do I request a department change or correction?

  • 1. Complete the following form which can be found on our forms page

    • UC Davis Health Human Resources - Department Request Form  


    2. Send the completed form to Human Resources Employee Labor and Relations Unit at hs-employee-and-labor-relations@groups.ucdavis.edu for review and approval signatures.

    3. Submit an Aggie Service Case and attach all required documents.

    • Dept Transfer Form
    • Copy of email approval from ELR
      • If you have an FTE change in addition to the Dept change, you may add this to the Dept change request. Please fill out the Dept change form accordingly and follow the instructions in the FTE change/correction FAQ above.

    4. The Records Unit will review and process the request.

    • For questions on required information and documents, contact your department Records Analyst.
  • How do I request multiple Reports to Changes at once?
  • You may request multiple Reports to Changes in one case. To do so, first add a note on the case informing that the case is for multiple employees. Then, fill out and attach the Mass RTC Update template to the case.
  • I want to extend a student. What attachments will I need to submit alongside an AggieService case?

  • 1. Student Update Form 

    2. Student Banner showing Student Academic Standing and verification of at least 6 units registered for that term

    • If the Student banner shows the student is not in good academic standing, please email the UC Davis Student Employment Center for confirmation that we can extend the student and provide a copy of the email confirmation.

UCPath Self-Service

There are several changes and actions you can do yourself on UC Path without submitting a request, via Employee Actions, such as changing personal information, submitting veteran/disability status or transferring state service.

  • Find a list of them here.