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Guidelines for departments using volunteers.

Volunteer appointments without salary are to be utilized when an individual volunteers his/her assistance or services directly and under the supervision of the university without promise or expectation of compensation.

Department Responsibilities:

  • Department should first determine the duties to be performed and determine if the volunteer is 18 or over. Note: minors (under the age of 18) require additional reviews, approvals, and parental permission.
  • Review the need for a volunteer/without salary employee.
  • Contact your department's Employment Consultant/Recruiter to discuss the circumstances and nature of the volunteer appointment and/or to identify potential interested candidates.
  • Have the volunteer complete the Oath and Patent form. Keep this form in your department's personnel file.
  • Complete the Volunteer Information Record form. Keep this form in your department's personnel file.
  • In the event of a claim, Workers' Compensation will contact your department for the documentation.  

Talent Acquisition Partner Responsibilities:

  • Your department's Talent Acquisition Partner will respond to any inquiries and discuss the appropriateness of duties that may be performed by the volunteer.