Temporary Employment Services promptly delivers candidates, pre-screened and best prepared to meet your staffing needs. 

Workforce Management Programs

To request a temporary employee through TES:

1. Department fills out the TES Request Form completely
2. Please note, TES does not hire current students as our positions are Staff Positions.
3. TES does not process any hires for less than 50%FTE
4. Submit completed TES Request Form to TES Request (smartsheet.com).
   • Incomplete forms will be returned.
   • TES can use up to TWO recharge accounts.
5. TES will review the request and contact the department if additional information is needed.
6. If the position requested has not been classified, TES must forward the request to the department Compensation Analyst for Classification. If the request has already been classified, please be sure to provide that information on the request so TES can skip this step; you can list previous employees who have been in the role, position numbers or the name of the analyst who previously classified the role.
7. Once the classification has been confirmed by compensation, TES will review the request against our current pool of vetted, available employees and assign a temporary employee whose skills and experience best fit the position requested. (TES does not post or recruit for specific temporary assignments. In addition, we do not share resumes or arrange interviews).
8. TES will follow up with the department and provide the employee information to the department including the name of the employee, a brief summary of the employee's skills and experience as well as the employee ID and email address for the department access request.

Special Hire Requests

Temporary Employment Services can process Direct/Special Hire candidates for departments if they have a specific need that cannot be met by a candidate in our pool. Hiring managers requesting Special Hire candidates are required to properly vet their candidate prior to sending to TES for processing. 

Please note:

1. TES does not interview or check references for Special Hire candidates. It is the responsibility of the department to properly vet the candidate prior to sending to TES to process this includes reviewing the job description, confirming the work schedule, and verifying the pay rate.
2. TES pays at the first step for union represented assignments and at the first quartile rate for non-represented assignments. TES pay rates are not negotiable.
3. TES collects the application and processes required clearances. Once clearances are completed, TES will schedule onboarding with Campus Shared Services and provide the department and candidate an employment start date.
4. Special Hire candidates are processed at the request of the department for their own temporary need. Special Hire employees are not added to the TES candidate pools; their employment ends when their Special Hire Assignment ends. 

TES Billing Process

All TES recharge expenses (8% recharge and sick accrual charges) will be automatically billed to departments via Aggie Enterprise.

Billing Statements

• Billing statements will be emailed to the Department Contact indicated on the TES Assignment Request form.   
• Billing statements will be received throughout the month, as TES payroll expenses are incurred.
• The billing statements have a new format – click here for more information and a job aid.

Highlights of the Recharge Process

• TES customers pay for the salary/wages of their employees – charged to them directly via UCPath on the account provided on the TES request form.
• TES recharge expenses (e.g. 8% mark-up plus sick leave accrual pass-through) will be billed via Aggie Enterprise as payroll expenses are incurred, including direct retro salary cost transfers.
• Departments will see charges throughout the month for biweekly employees.
• Statements will be emailed to the department contact indicated on the TES Assignment Request form or the fiscal officer’s name if provided by the department.
• Payroll expenses will appear in both UCPath Cognos 339 Payroll Expense Distribution Report and the Aggie Enterprise Financial Reporting Center.
• TES recharges will appear in the Cognos GLIDE Report (Journal Source: UCD Temp Svcs Application) and Aggie Enterprise Financial Reporting Center – not in the Cognos 339.

Billing Questions?

Please email Sonya Abel, TES Recharge and Billing Specialist, at srabel@ucdavis.edu.