Work Study - SSO

By Tura Jenkins, Shared Services HR Coordinator Team

REMINDERS:

  1. Work study is for a limited time only - it ends 6/30 and the employee may have a new award that needs to be re-added. Also, the codes are attached for the types of work study. You may need to contact the work study team at Financial Aid & Scholarships office.
  2. Please remember to print the approved, completed Work-Study Employment Eligibility Form (a.k.a. Work-Study Service Channel Form) and provide it to the service channel via one of two ways (Recruitment case, if student has not been submitted to Payroll; otherwise, submit via Funding Change case).
  • STUDENT
    • Notified of WS Eligibility on MyAwards 
    • Provides hiring department the Work-Study Eligibility Certificate
      • Covers dates of July [current year - 2024] to June [next year – 2025]
      • The certificate is valid for 30 days and then expires

(e.g., if the date of the certificate is 7/19/2024 then it expires on 8/18/2024)

  • DEPARTMENT REQUESTOR/SUPERVISOR
  • FINANCIAL AID
    • Receives the email that someone is requesting work study
    • Researches and establishes eligibility
    • If eligible, will post an “accept” status on the students account/awards page and then that sends a notification/email to the requestor (requestor can be the supervisor)
  • DEPARTMENT REQUESTOR/SUPERVISOR
    • Reviews the rights and responsibilities and acknowledges that they have read the notification (click green check box)
  • FINANCIAL AID
    • Emails the supervisor and student their rights and responsibilities.
  • DEPARTMENT REQUESTOR/SUPERVISOR
    • At the time of reviewing the rights and responsibilities page, you will see a PDF document that you need to download and send it to the service channel
    • The Work-Study Employment Eligibility Form (a.k.a. Work-Study Service Channel Form) will have been filled out and will include the Position Pool ID (PPID) which is the ID that will need to be entered on the position in UCPath.
      • Attach this form to the, new or open, recruitment case
      • If the student’s payroll information has already been submitted then you will need to submit a Funding Change case with and make sure this form is attached

SAMPLE SERVICE CHANNEL FORM (Blank)                                                                    

Work Study

WORK STUDY AWARD TYPES (PPID)

Award Types