UC Davis Student Parent Child Care Grant Program

The WorkLife office, in coordination with Graduate Studies and the Financial Aid office, offers limited grants and loans to students with dependent children to assist with child care expenses.

We are now accepting 
Academic Year 2021-2022 Applications
NOTE: We are no longer accepting applications through email.
Read the instructions below for the new secure submission process.
As our offices are still closed, for the quickest reply, please email all questions to our NEW program email: studentchildcaregrants@ucdavis.edu.
Please note: This email address is monitored Monday through Thursday between 8:30am and 1:30pm only.
Your patience in receiving our reply is appreciated.  

The UC Davis Child Care Grant program consists of two grants, the Graduate Student Child Care Grant and the Community Based Care Grant.

Both are designed to partially defray student families' actual child care expenses. The Graduate Student Child Care Grant (GSCCG) is available to Graduate and Professional students, while the Community Based Care Grant (CBCG) is available to all students identified with financial and situational need.

On this page you will find:

  1. Specifics for each grant in our Student-Parent Child Care Grant Handbook and separate Fact Sheets
  2. Applications for Summer 2021 and Academic Year 2021-2022 for Undergraduates and Graduates (GSCCG and/or CBCG).
  3. Instructions for submitting your applications in a secure manner
  4. Program reminders, and
  5. Frequently Asked Questions (FAQs)

Please read through all provided documents before contacting our office.
All program inquiries should be directed to our NEW program email address:
studentchildcaregrants@ucdavis.edu

Please note: This email address is monitored Monday through Thursday between 8:30am and 1:30pm only.
Your patience in receiving our reply is appreciated.  


You must read the Student-Parent Handbook and Program Fact Sheets to learn about each of these grant opportunities:

You must read through the above documents to learn how these two program work with each other.

Next, select your Student Status below to access the applicable application:


Student Status

I am an Undergraduate Student:

  • Undergraduate Students are eligible to apply for the Community Based Care Grant (CBCG). This is a financial and situational need-based grant available to enrolled undergraduates. Funds are available in all terms.  There is a work/school requirement for the Adult/parent 2 in the household, if applicable, for student parents who are NOT PELL eligible.

Gather your supporting materials

  • A copy of your FAFSA MyAwards or Student Aid Report (SAR) for 2020-2021
  • If you do not receive a PELL grant, verification that adult/parent 2 in the household (if applicable), is either employed part-time (20 hours per week) OR attends an accredited college/university part-time (6 units), with one of the following:
    • Paystubs to cover the most 30-days of employment, OR
    • A Verification of Employment completed by supervisor, OR
    • A current enrollment form to verify student status

Complete the appropriate application

Select the application below and download the fillable PDF form.  Complete all sections and provide either verified digital signatures or actual signatures on the application.  Then save the completed and signed application to your computer as a PDF document.  Then follow the directions below to securely submit your application.

To apply for SUMMER, complete the:

To apply for the ACADEMIC YEAR, complete the:


I am a Graduate/Professional Student:

  • Graduate and Professional students are eligible to apply for the Graduate Student Child Care Grant (GSCCG) and the Community Based Care Grant (CBCG). GSCCG is not based on financial need, so it is widely available. The CBCG is a financial and situational need-based grant that can supplement the GSCCG funds.

Complete the appropriate application

Select the application below and download the fillable PDF form.  Complete all sections and provide either verified digital signatures or actual signatures on the application.  Then save the completed and signed application to your computer as a PDF document.  Then follow the directions below to securely submit your application.

Graduate Student Child Care Grant (GSCCG) Program:
To apply for SUMMER 2021, complete the:

To apply for the 2021-2022 Academic Year, complete the:


Community Based Care Grant (CBCG) Program for Graduate Students:

​​​I am a graduate student enrolled in a self-supporting program OR I feel I may qualify for financial and situational need-based funding to supplement my GSCCG award and would like to apply for the Community Based Care Grant (CBCG).

Gather your supporting materials

For US Residents:  

  • A copy of your FAFSA MyAwards page or Student Aid Report (SAR) for 2021-2022
  • Verification that adult/parent 2 in the household (if applicable) is either employed part-time (at least 20 hours per week) OR attends an accredited college/university part-time (6 units), with one of the following:
    • Paystubs to cover the most recent 30-days of employment, OR
    • A verification of employment completed by supervisor, OR
    • A current enrollment form to verify student status 

For non-US Residents: 

  • A copy of your I-20 or DS-2019,
  • Verification that adult/parent 2 in the household (if applicable) is either employed part-time (20 hours per week) OR attends an accredited college/university part-time (6 units), with one of the following:
    • Paystubs to cover the most recent 30-days of employment, OR
    • A Verification of Employment completed by supervisor, OR
    • A current enrollment form to verify student status
  • A copy of your 2020 tax return, and
  • A copy of your most recent 6 months bank statements, all pages

Complete the appropriate application

Select the application below and download the fillable PDF form.  Complete all sections and provide either verified digital signatures or actual signatures on the application.  Then save the completed and signed application to your computer as a PDF document.  Then follow the directions below to securely submit your application.

To apply for the Community Based Care Grant for either the Summer or 2021-2022 Academic Year,

And you are Resident Student, complete the:

And you are an International Student, complete the:


Application Submission Process: 

NOTE: We can no longer accept applications submitted through email.

Once your application has been completed and signed by all parties, please save it to your computer as a pdf.

To submit your application, begin by clicking on this link.
The following webpage will open:

Application Submission Image

 

To ensure your application is received correctly, complete the fields as indicated below:

From: your UC Davis email address
Subject: use the following convention: Last Name, First Name Middle Initial (if applicable)_term for which you are applying (Smr, F, W, S or if applying for more than one term SmrFWS); as an example: "Seed, Johnny A_SmrFWS"
Message: indicate your student status and which application items you are attaching; as an example: "Undergrad Summer Application and Undergrad Academic Year Application"
You can also use this space to provide any additional information you feel is important for us to process your grant application appropriately.

Then either drag and drop your pdf files, or use the "+Add Files" button to attach your documents.
Click the "Send" button to submit your application. 

This box is monitored Monday Through Thursday from 8:30am - 1:30pm only.
We will email once we have downloaded your files.


Below are helpful Program Reminders:

  • Here is a list of Self Supporting Programs which are NOT eligible for GSCCG.
  • A Verification of Employment completed and signed by supervisor can be used in lieu of providing pay stubs to cover the most recent 30 days of employment for Adult/Parent 2 for CBCG.
  • Applications are processed on a rolling basis.
  • Expect processing to take up to 8-12 weeks.
  • You must apply before or during the term for which you are requesting funds.  (See application deadlines posted in the right banner of this webpage)
  • Funds are deposited into your student account.  As these grants are provided by UC Davis, the funds will be absorbed into any debt you may have in your account.
  • To expedite the receipt of funds, please visit the Student Accounting webpage to set up direct deposit.
  • Grants are reportable income, you will need to access your 1098T from UC Davis when your award is posted.
  • Please Note: If receiving additional funding other than what is posted on your financial aid package at the time your grant application is processed, including but not limited to Departmental awards, Fellowships, Stipends, Research or Teaching Assistantships (RA/TA) these funds may affect the amount/eligibility of your Child Care Grant. To ensure accuracy and avoid additional billing remember to report these Additional Resources by logging into MyAwards.

5. Frequently Asked Questions (FAQs)
 

  • Is this a child credit?
  • No.  These funds are to be used to offset actual child care expenses only. These grants are intended to help with child care costs so a student-parent can pursue their education at UC Davis.  If you do not incur childcare costs, you are not eligible for this grant.  Also note, a childcare "provider" must be someone other than the child's parent.
  • Do I just apply for the current term? 
  • We prefer that you apply for the entire year (July -June) in the Summer, if possible.  If not, we do allow applications by term. Just be sure to note your child care provider and the amount you have contracted for care for all terms.
  • What are the defined terms?  
  • For students on the quarter system: Summer is July, Aug, Sept. Fall is October, November, December.  Winter is January, February, March. Spring is April, May, June. Please note that there is some generality to this as some months do not actually have classes all month.

    For students on the semester system:  Professional programs with usually no summer enrollment or ASE employment.  Fall is September, October, November, December. Spring is January, February, March, April, May. 
  • Can I receive funds for terms which have passed? 
  • No. You must apply before or during the term for which you are requesting funds. The last day we can accept applications is the last day of instruction, as noted on the official University calendar.
  • What about summer terms?  
  • Both grants are available for summer. Enrolled undergraduates must have a minimum of 6 credits for summer to qualify for CBCG. Graduate or Professional students must either be enrolled full time (12 units) or employed as an Academic Student Employee (AI, Reader, TA, Community Teaching Fellow, Remedial Tutor/Tutor) or a GSR (at least 25% appointment). The Summer Candel Workshop, fellowships, or outside internships are not considered employment for summer GSCCG.  
  • What is Filing Fee Status?
  • Filing Fee status is when a graduate student has completed all requirements for their degree except for filing the master’s thesis or a doctoral dissertation. Students may be funded for one term (GSCCG only) on Filing Fee.  Students are technically not enrolled in coursework while on filing fee status.  Please contact the WorkLife office right away if you go on filing fee as we need to override the Financial Aid system to ensure funds.  
  • What is a Self-supporting Program (SSP) and what does that mean for me?
  • A Self-supporting program is a graduate/professional program that does not pay into student fees so students in these programs are ineligible for GSCCG funds.  These students may be eligible for CBCG funds.  To apply, please submit both the GSCCG application (as it contains pertinent information) along with their CBCG application indicating SSP status on the applications.  HERE is a list of SSPs.
  • My family is expecting a baby during the academic year. When can I apply for funds?
  • You must wait until the child is born to apply. If you have already applied/been approved for existing children, you can simply add the new child when needing childcare and will only need to supply the Child Care Provider information section for that addition.  Newborn care will be prorated from the first full week after birth.
  • Adult/Parent 2 does not provide any support to my child.
  • Complete and sign the section on the application that indicates that Parent 2 does not financially contribute to the child(ren).
  • I'm applying for financial and situational need-based funding and I have completed the FAFSA (or Dream Act Application) and Adult/Parent 2 is reflected in it (filed as married). Do I need to provide additional financial information?
  • No, as long as both parents are included in the FAFSA we do not need additional financial information. If Adult/Parent 2 is not reflected in the FAFSA or Dream Act we need their financial section completed.  Please provide a copy of your My Awards Page or your FAFSA or Dream Act report.
  • Is there a second parent work or school requirement for the financial and situational need-based grant (CBCG)?
  • YES, beginning Fall 2020, to be eligible for the CBCG grant, the second parent/adult in the household must either work at least part-time (20 hours per week) or attend an accredited university/college at least part-time (6 units). Verification documents would include: paystubs to cover the most recent 30-days of employment, or a Verification of Employment completed by the supervisor, or a current enrollment form to verify student status.
  • I'm an international student. Am I eligible?
  • Undergraduate Students:  Please contact WorkLife at studentchildcaregrants@ucdavis.edu.

    Graduate/Professional Students: There are no differences in eligibility for GSCCG for international students. International students, who are not eligible to complete a FAFSA or Dream Act application are still eligible to apply for CBCG but must complete an additional application specifically for International students.  In addition, they must provide a copy of their I-20 F-1 Visa, and if applicable, verification that adult/parent 2 in the household either works part-time or attends an accredited university/college at least part-time, a recent US tax return, and 6-month copies of all bank account statements. Additionally, International Students who have established funding for “Expenses of Dependents” as listed in their I-20, are not eligible, for those dependents, as they have established they have funding for dependents as part of their agreement. Contact studentchildcaregrants@ucdavis.edu to learn more.