UC Davis Student Parent Child Care Funding Program

The WorkLife & Wellness office, in coordination with Graduate Studies and the Financial Aid office, offers limited grants and loans to students with dependent children to support, and need assistance with child care expenses.


Summer and Academic Year applications will be available June 29.
SUMMER NOTES FOR UNDERGRADUATE STUDENTS:  Enrolled undergraduates must have a minimum of 6 credits for summer to qualify for CBCG. Credits can be in either or both sessions, just a total of six.  However, funds will not disburse until the six credits are met.  There is a separate summer application which will be available here June 29.  The academic year application will also be available on June 29.
SUMMER NOTES FOR GRADUATE & PROFESSIONAL STUDENTS: As usual, GSCCG is available for enrolled or employed at least a 25% appointment GSR or ASE (AI, Reader, TA, Community Teaching Fellow, Tutor). Fellowship or outside internships are not considered employment for summer GSCCG.  NEW THIS YEAR: Those enrolled full-time (primarily Medicine, Nursing and last year Vet Med) can also apply for CBCG funds for summer.  New 2018-2019 applications (summer, fall, winter, spring) for GSCCG and CBCG will be available June 29.  There is NOT a separate summer application as there is for undergraduate students.
  • SUMMER NOTE FOR ALL:  As child care situations often change during the summer months, the definition of Child Care Provider extends to include week-long, multi-hour “camps” as eligible. (at least 3 hours per day for 5 consecutive days)  In lieu of a child care provider signature on the application, students may submit the child’s paid registration in such programs. During the Academic year, recreation programs are not eligible as child care.

1.  Please read the fact sheets about the two funding programs:

  • The Community Based Care Grant is a financial need-based grant available to enrolled undergraduate, graduate and professional students. Funds are available for summer term.
    CBCG Fact Sheet (PDF) 
     
  • The Graduate Student Child Care Grant is a financial need-blind grant (provides a $900 per quarter/$1350 per semester regardless of financial need and can be supplemented with additional funds from the CBCG program for those students who demonstrate financial need) for Graduate and Professional Students. Funds are available for summer term.
    GSCCG: Fact Sheet (PDF)

2. Determine the appropriate application based on your eligibility and needs:

I am an undergraduate student: 

  • 2018/19 Undergraduate Student CBCG Application (Print and submit along with a copy of your My Awards page or Student Aid Report (SAR).  

I am a Graduate/Professional Student:

  • 2018/2019 Graduate/Professional Student Application (GSCCG) (non-financial need based)
  • If you are a graduate or professional student who feels you may qualify for financial need based funding to supplement your GSCCG funds, please use the following supplemental application and submit along with the GSCCG application: 
    • For US Residents:  2018/19 Graduate/Professional Student Supplemental CBCG Application (also submit a copy of your My Awards page or Student Aid Report). 
    • For non-US Residents: 2018/19 International Student Supplemental CBCG Application (also submit a copy of your I-20 or DS-2019, a copy of your 2017 tax return, and a copy of most your recent bank statements). 

3. Submit your application in one of two ways:

  1. Scan, attach and send a PDF or JPG to worklife@ucdavis.edu 
  2. Fax to 530-752-4744

Please note: 

  • Applications are processed on a rolling basis.
  • You must apply before or during the term for which you are requesting funds. 
  • Expect processing to take up to 8 weeks.
  • Funds are deposited into your student account.  As these grants are provided by UC Davis, the funds will be absorbed into any debt you may have in your account.
  • To expedite the process, please visit the Student Accounting webpage to set up direct deposit.
  • Grants are reportable income, you will receive a 1098T from UC Davis when your award is posted.

Information:

Please Note: If receiving additional funding other than what is currently posted on your financial aid package, including but not limited to Departmental awards, Fellowships, Stipends, Research or Teaching Assistantships (RA/TA) these funds may affect the amount/eligibility of your Child Care Grant. To ensure accuracy and avoid additional billing remember to report these Additional Resources by logging into MyAwards.


    Frequently Asked Questions
     

    • Is this a child credit?
    • Funds are for child care expenses only. Grants are intended to help with child care costs so a student-parent can pursue their education at UC Davis.  A "provider" must be someone other than the child's parent.
    • Do I just apply for current term? 
    • For GSCCG, you may apply for the entire year (July -June) in the Summer or apply by term. Just be sure your child care provider indicates contracted care for the desired terms.

      For CBCG, you may apply for the academic year (Oct-June) during the summer months, in the fall, or apply by term. Just be sure your child care provider indicates contracted care for the desired terms.
    • What are defined as the terms?  
    • For students on the quarter system: Summer is July, Aug, Sept. Fall is October, November, December.  Winter is January, February, March. Spring is April, May June. Please note that there is some generality to this as much some months do not actually have classes all month. (GSCCG $900 per quarter)

      For students on the semester system:  Professional programs with usually no summer enrollment or ASE employment.  Fall is September, October, November, December. Spring is January, February, March, April, May. (GSCCG $1350 per semester).
    • Can I receive funds for terms which have passed? 
    • No. You must apply before or during the term for which you are requesting funds. (We use official University calendar dates (the end of a term is defined as the last day as instruction).
    • What about summer terms?  
    • Both grants are available for summer. Enrolled undergraduates must have a minimum of 6 credits for summer to qualify for CBCG. Graduate or Professional students must be enrolled full time or employed as an Academic Student Employee (AI, Reader, TA, Community Teaching Fellow, Remedial Tutor/Tutor) or a GSR (at least 25% appointment). Fellowship or outside internships are not considered employment for summer GSCCG.  
    • What is Filing Fee?
    • Filing Fee status is when a graduate student has completed all requirements for their degree except for filing the master’s thesis or doctoral dissertation. They are technically not enrolled in coursework so we need to override the Financial Aid system to ensure funds. Students may be funded for one term( GSCCG only) on Filing Fee.
    • What is a Self-supporting Program and what does that mean for me?
    • A Self-supporting program is a graduate/professional program that does not pay into student fees so students in these programs are ineligible for GSCCG funds.  These students may apply for CBCG funds however, they must just submit the GSCCG application (as it contains pertinent information) along with their CBCG application indicating SSP status on the applications.  HERE is a list of SSPs.
    • My family is expecting a baby during the academic year. When can I apply for funds?
    • If it is your first child you must wait until the child is born to apply. If you have already applied/approved for existing children, you can simply add the new child when needing childcare and will only need to supply the Child Care Provider information section for that addition.  Newborn care will be prorated from the week after birth.
    • Adult/Parent 2 does not provide any support to my child.
    • Complete and sign the section on the application that indicates that Parent 2 does not financially contribute to the child(ren).
    • I'm applying for financial-need based funding and I have completed the FAFSA (or Dream Act Application) and Adult/Parent 2 is reflected in it (filed as married). Do I need to provide additional financial information?
    • No, as long as both parents are included in the FAFSA we do not need additional financial information. If Adult/Parent 2 is not reflected in the FAFSA or Dream Act we need their financial section completed.  Please provide a copy of your My Awards Page or your FAFSA or Dream Act report.