New Hire / Onboarding

Please note the following COVID-19 onboarding services updates: 

The SSO HR /Payroll team provides the following onboarding services for staff, faculty, academics and students:

Staff Onboarding

  • New instructions are being sent to new hires regarding I-9 and Oath being verified via remote video!
  • New Employee Benefits Orientations via webinar

Student Onboarding (link)

  • New hires are being sent emails via DocuSign with instructions on scheduling appointments online
  • We are using remote video for I-9 and Oath verification

Onboarding next steps

  • Upon return to campus, all new hires must physically bring in documents within 3 working days
  • SSO will hold special hours for physical verification of documents
  • SSO will be reaching out to departments for help on these efforts

HR/Payroll Full Service Client Inclusions

  • Recruitment
  • Onboarding Inclusions:
    • Schedule onboarding appointment for staff and students (note: students schedule their own onboarding appointment through ScheduleOnce. They will be provided instructions from their SSO HR Coordinator)
    • New hire paperwork completion and entry
    • Employee ID card
    • Schedule new employee benefits orientation
    • Computing account access (email setup guide and Kerberos login) instructions
    • Review/overview of time and attendance procedures, timekeeping system information
    • UCPath (payroll system entry) entries and timesheet setup if applicable
    • Send documents to central offices
    • DMV Pull Notice enrollment, when applicable.
    • New Employee Checklist: utilize this checklist to ensure a seamless onboarding experience during new hire's first year!
  • Payroll Personnel Services (UCPath) Entries
    1. Initial Funding entry
    2. Salary Action entries
    3. Payroll/TRS DTA

Payroll-Only Client Service Inclusions

  1. UCPath entry & TRS timesheet set-up
  2. Onboarding Inclusions (PDF)

To Request Service:

  1. Navigate to the Community Portal in AggieService
  2. Log-in with CAS using your Kerberos
  3. Choose Submit a Case
  4. Choose the Human Resources topic then Recruitment/Position Management.
  5. Click Next
  6. Choose Employee Type then Onboarding Only
  7. Complete all the fields and attach relevant documents

Please note: Payroll ONLY clients need to include associated documents: