Forms

Department fills out form when employee organizations commit unauthorized or illegal actions.
Submit to: ELR Department

Accounting & Financial Services website.

Certain positions require a Live Scan background check as a condition of employment. This form is completed by the applicant/employee and taken to the Live Scan fingerprinting appointment with the Fingerprinting Authorization form. Refer to backgroundchecks.ucdavis.edu for more information.

Certain positions at UC Davis Health require a successful background check as a condition of employment.
Submit to: Shared Services Organization, Recruitment coordinators

For use by departments to determine if a position requires a background check. Submit to: Hiring Manager

This form is to request a voluntary reassignment from Clinical Nurse III to the classification of Clinical Nurse II.
Submit to: [email protected] 

Form through which employees who wish to donate their accrued vacation leave to colleague who have exhausted their own leave options. 
Submit to: Department Supervisor, Manager or Chief Administrative Officer

Email template for departments to use to notify employees of a colleague’s request for Catastrophic Leave donations.
Submit to: Department employees

Employees must sign this statement if they're deemed a “mandated reporter” under CANRA/Presidential Policy on Reporting Child Abuse and Neglect (See Appendix A-Mandated Reporter Categories.  All UCD Health hires are mandated reporters).
Submit to: Service Channel

This form may be used for any internal department or division processes when there is a disagreement with a classification decision.
A completed appeal form must be submitted to the Compensation Manager within 30 days of written notification. Visit the Classification Review Process webpage for full details.

This form may be used for any internal department or division approval processes. 
A formal request to Compensation Services must be submitted via Job Builder at universityofcalifornia.marketpayjobs.com

Departments use this online form to request employees be provisioned access to Cognos Reports and/or UCPath security roles. Visit the local UCPath Security webpage for instructions on using the form and a list of Security Liaisons. 

Allows employees in the Clerical and Allied Services Unit (CX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Patient Care Technical Unit (EX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Fire Fighter Unit (F3) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Health Care Professionals Unit (HX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Skilled Trades Unit (K3) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Non-exempt employees on the Davis campus are entitled to either Over Time or Compensatory Time Off (CTO). Comp. Time is allowed at the manager’s discretion. This form allows the employee to opt for CTO in lieu of OT if approved.
Submit to: Create AggieService ticket, upload form to ticket, shared services will make the adjustment.

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee. 

Allows employees in the Research and Public Services Professionals Unit (RP) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Research Support Professionals Unit (RX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee. 

Allows employees in the Student Services and Advising Professionals Unit (SV) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Allows employees in the Service Unit (SX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee. 

Allows employees in the Technical Unit (TX) to elect how they receive compensation for overtime.
Submit to: Original to Supervisor, copy to Employee

For all UC Davis Health employees, supervisors and managers are responsible for identifying eligible employees under UCDH Policy 2920 (CTO Accrual for Eligible Employees) and obtaining approval for CTO enrollment from Employee and Labor Relations.  Once eligibility has been confirmed, Payroll will create a CTO bank for the employee.

Complete this form to provide demographic information for employment.
Submit to: Shared Services Organization, Recruitment coordinators

Allows new and rehires to provide banking information for e-direct deposits.
Note: Found under Employee Self-Service Dropdown.

Certain employees are mandated reporters and must sign this form prior to employment. Hiring departments are required to complete this form during onboarding. 
Submit to: Local HR office

Complete this form when an employee is separating.
Submit to: Shared Services Organization, UC Davis Health Data Integrity and Compliance

Employees can fill out this form to record hours worked prior to online TES/Ecotime account activation.
Submit to: Payroll

For employees who are eligible to receive reduced fees. 
Submit to: Obtain the required signatures, then send to the Office of the Registrar by the 10th day of instruction.

This form is used to verify the identity and legal authorization to work of all paid employees in the United States.
Submit to: Retain in HR personnel file

This form may be used for any internal department or division approval processes.
A formal request to Compensation Services must be submitted via Job Builder at universityofcalifornia.marketpayjobs.com.

Managers and employees can use this form to when the employee exceeds the vacation accrual threshold.
Submit to: Department Head, then ELR

Certain positions require a Live Scan background check as a condition of employment. This form is completed by HR and must be taken to the fingerprinting appointment along with the Authorization to Release Information Form. Refer to backgroundchecks.ucdavis.edu for more information.

Learn about the various flexible work options and use the proposal form to request a flexible work schedule.
Please refer to the Formalizing Flexible Work Arrangements website for instructions and current forms.

This reference document is for Managers, Supervisors & their administrative staff, which provides guidance on how to write a job description.
Requests for new positions, recruitment replacements, position updates and reclassifications must be formally submitted to the Compensation Services Team via Job Builder at universityofcalifornia.marketpayjobs.com.

Hiring managers fill out form in collaboration with their Talent Acquisition Partner (TAP) to request an internal recruitment for a career appointment.
Submit to: TAP submits completed form to the Manager, Strategic Talent Services and Talent Acquisition Manager.

For Hiring Departments to use during the interview process.

This form is to request a change to a Job Builder standardized template. Please download the form and follow the instructions within to complete. Submit the completed form with the proposed template revisions via email to [email protected].

The official outline for writing a new job description.
Submit new job description requests to the Compensation Services Team via Job Builder at universityofcalifornia.marketpayjobs.com.