Pre-Placement Medical

Pre-placement medical examinations are required of new hires in select positions to protect employees from possible work-related health problems and to protect the university from liability issues. 

It is the department's responsibility to ensure an assessment/review by Occupational Health Services for pre-placement medical exam is completed prior to the start date for a new hire. Please contact your Employment Consultant/Recruiter in HR if you have questions about the classifications identified for pre-placement medical examination.


Department Responsibilities:

  • Identifies position requiring pre-placement medical examination statement based upon specific payroll titles listed under policy.
    • The following statement appears under "Work Environment" section of the position description in the PeopleAdmin system: "This position is subject to completion of a Pre-Placement Medical Examination provided by Occupational Health Services, given at no charge to the applicant."
  • Upon selection, department schedules individual for pre-placement medical examination with Occupational Health prior to initial start date. Offer of employment is contingent upon successful completion of the pre-placement medical examination process before beginning work for the university.
  • If the pre-placement medical examination process is successfully completed, the department initiates the hire decision in the PeopleAdmin system following consultation as appropriate with the department's Employment Consultant/Recruiter in Human Resources.

Employment Consultant/Recruiter Responsibilities:

  • The pre-placement medical examination statement is reviewed by the Employment Consultant/Recruiter for appropriateness of payroll title and pre-placement requirements.

Note: if the position also requires a background check, the background check must first clear before sending the individual to Occupational Health for a position requiring a pre-placement physical. If the individual identified for hire does not successfully complete the pre-placement medical examination process, department may consult with their Employment Consultant/Recruiter for the appeal process.


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