Catered Meetings

Healthy Meeting Checklist - Catered Meetings

Food

  • Provide a vegetarian meal as the default option.  If a meat option is offered, participants must opt in.
  • Serve water/unsweetened teas the only beverage offered. Use pitchers over individual plastic bottles. 
  • When selecting one of UC Davis Approved Caterers, inquire about substituting items for healthier options such as fruit instead of chips.
  • Seek items that meet Nourish guidelines through Olive and Vine Menu.
  • Place fruit and vegetables at the beginning of the lunch line or in the front on the snack table.
  • Confirm any food allergies or special dietary requirements and make sure these are covered.
  • Avoid food waste and help with portion control by using 9" plates.
  • Request dressings and condiments be placed to the side for self-service.

For more ideas see:

Activity

  • Schedule move and stretch for 1-2 minutes, for every hour of seat time. 
  • Select a couple of different stretches to do during the move break. Insert a slide into Powerpoint deck for a reminder.
  • Try playing a Healthy UC Davis WakeBreak video! These instructor-led stretch videos range from 4 to 15 minutes. 

For more ideas see:

Mindfulness

  • Share an electronic agenda prior to the meeting.
  • During the first couple of minutes of the meeting invite participants to take a deep breath, lower their gaze and be silent. Schedule this in! Simply inhale for four seconds, hold it for seven seconds, and exhale for eight seconds.
  • Establish group norms to help attendees have clear expectations about how to engage in discussions.
  • Take a few moments to allow individuals to check-in by introducing questions such as, how are you?

For more ideas see:

Sustainability

  • Distribute all meeting materials electronically.
  • If you must provide handouts, use double-sided printing.
  • Use re-usable name tag holders and recycled paper.
  • If disposable is the only option for food service, make sure they are compostable and you've ordered collection bins.
    Collection bins can be ordered through AggieFacilities, by emailing [email protected] or calling 530-752-1655

For more ideas see:

After the Event

Complete this survey for feedback on your healthy meeting – stretches, food, mindfulness – how did you do?