Applicant FAQs

What if I do not have online access?

There are a number of ways you can access our online system:

  • Two computers are located in the Human Resource Administration Building.
  • Public computers located at public libraries or any computer or tablet that has Internet access.

What do I need before I apply?

In addition to completing your online application, you may be asked to electronically attach additional supporting documents; such as: a resume, cover letter, references, etc.  Supporting documents need to be submitted with your application in electronic formats (doc, rtf, PDF, and txt) and should not be larger than 2 MB. If possible, it is best to convert large documents into PDF files before uploading.  NOTE:  These documents are optional.

Where do I go to view and start the applying process? 

 Please visit the UC Davis Career Opportunities website at: http://employment.ucdavis.edu

How long does it take to complete an application and apply?

The time it takes to complete an online application and apply depends on several factors: amount of work history and education, how fast you type etc.  You can speed up the process by collecting your information about previous work experience before you start the online application.

What if I do not have an e-mail address?

An e-mail address is not required to complete an online application; however, if you would like to acquire an e-mail address, please visit www.hotmail.com,  www.yahoo.com, or www.gmail.com for free e-mail accounts.

Do I need to fill out an application if I am interested in temporary positions?

Yes. Applicants must apply online for open temporary positions.  To search for Temporary Employment Services openings, please use the drop down menu in the "Department" field and select "TEMPORARY EMPLOYMENT SERVICES - 062120".

Do I need to use the same application for other positions?

No.  You can edit your application by logging into the Career Opportunities site and selecting the "Edit Application" link on the left navigation bar.  Make the necessary changes, then save your application before you submit it for a specific position. Note: Once you submit your application for a specific position, you will not be able to make changes to your application.  Please verify that all information is correct before submitting.

Can I apply for more than one position at a time?

Yes, however you will need to submit a separate application for each posting. 

Can I apply directly to the hiring department?

No. The online system is the centralized intake site for all applications. Only job applicants who have submitted an online employment application will be considered.

Can I copy and paste selected information from another electronic document?

Yes, you can copy and paste the information from an electronic document directly into the appropriate fields on the online application form.

My document was created in a Mac.  What can I do?

If you need assistance with converting files from Mac to PC, please visit the following web page, created by the National Teacher Training Institute: http://www.thirteen.org/edonline/ntti/resources/workshops/digital_file/pdfs/moving_files.pdf

How will I know if my application was accepted?

Each time you apply to a job, you will receive a confirmation number.  If you do not receive a confirmation number,  you have not officially applied to the job.  In order to finish applying for the posting, click on the "Complete" link on your Application Status page.

How do I print out a copy of application?

Before submitting your application, you will have the option to view it. Your application opens in a new browser window, click on the printer icon to print your application.

I submitted my application and noticed that I forgot to include information.  Can I resubmit my application? 

No, once you have submitted an employment application for a specific job posting you cannot edit the application or supporting documents for that posting.

How can I view the status of my application?

You may check on the status of your application at any time by logging on to the online system.  The first page displayed is all your application statuses.  You may see these statuses in the status column:

  • Not Qualified - System disqualifies.
  • HR Received - Your application has been received in Human Resources.
  • In Progress/In Process - The job posting is still open and based on your skills/qualifications, you may or not be contacted for an interview.
  • Position Filled - Another candidate has been hired.
  • Position Withdrawn - The job posting has been cancelled and applications will no longer be accepted.

How soon will I hear something?

There are a number of factors that affect the process (i.e. scheduling committees, logistics, layoff consideration), which can delay and impact timelines.  Please allow a minimum of eight weeks.

Who will see my online application?

Your application is on a secured web server and will be available to Human Resources and the Hiring Department. UC Davis does not share your information with any other organizations or individuals outside the University.

How can I withdraw my application from a job ?

To withdraw your application from a job you have applied to, please send a request including your full name and username to applicanthelp@ucdavis.edu.

What if I forgot my user name and/or password?

Visit the Career Opportunities site: http://employment.ucdavis.edu.  Select "Login" on the left side navigation, and click on "I Forgot my Password" link.  Enter your user name, then answer the "secret question".   If you do not know your secret question answer or your user name, email applicanthelp@ucdavis.edu