UCPath Cutover Deadlines for SSO Clients

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Cutover Deadlines are a necessary part of transitioning to UCPath.

Printable Cutover Calendar

Critical cutover timelines for the HR SSO, PPS, UCPath and more, in a printable, calendar format. 

Download Cutover Calendar (.pdf)

The SSO has established the following deadlines, in conjunction with campus partners, to ensure we can process critical payroll, personnel and other transactions for our customers as UCPath Go Live approaches.  

Firm Deadlines
These deadlines have been established to ensure information transitions successfully into the UCPath system. We appreciate you familiarizing yourself with these deadlines and encourage you to share them with others.  

Questions
If you have any questions about the deadlines below, please direct any questions to the SSO Help Desk, and one of our experts will contact you.

Tags

Payroll and Timesheet Deadlines

Payroll Processing Schedule Deadlines  Deadline
Last day to submit cases to ensure information is included in the MO 8/30/19 pay Tuesday, 8/13/19 @ 5 pm
Last day to submit cases to ensure information is included in the BW 9/4/19 pay Monday, 8/19/19 @ 5 pm
Payroll processing schedule will be suspended for September, resuming in October  
August Monthly Timesheet Deadlines (Pay Period End 8/31/19) Deadline
Deadline for paper timesheets (for August pay) 8/16/19 @ NOON
Employee deadline for August MO Timesheet Submission (TRS unavailable until 9/9) Between 9/9, and 9/13 @ 5 pm
Supervisor deadline for August MO Timesheet Approval Tuesday, 9/17/19 @ NOON
Service Channel Deadline Friday, 9/20/19 @ NOON
TImesheet Deadlines for BW PPE 9/21/19 Deadline
Deadline for Paper Timesheets (must project time from 9/19-21) Wednesday, 9/18/19 @ 5 pm

Employees must populate timesheet for the period of 9/18-9/21 by 9/17/19.

Timesheet must be left in "Saved" status. Review for accuracy on 9/20 and submit.

Friday, 9/20/19 @ 5 pm
Supervisor Approval Deadline (TRS) Monday, 9/23/19 @ NOON
Service Channel Deadline Tuesday, 9/24/19 @ NOON

 

UCPath Cutover Deadlines

Activity  Deadline
Last day to submit PPS changes for MO non-student academic employees Monday, 8/19 @ 3 pm
Last day to submit PPS changes for MO staff employees Monday, 8/26 @ 3 pm

Last day to onboard Monthly Paid employees for conversion to UCPath

There will be employee start dates after this deadline, however, if the monthly employee is not onboarded and in the system by this date, they may not be able to start until October. Please work with your SSO contact if you have new employees who may be affected by this deadline.
Thursday, August 29
PPS & UCPath unavailable for MO employees during MO conversion Friday 8/31 @ 5 pm - Saturday 9/7 @ 6 am
UCPath available to Service Channels for pay impacting transactions only Saturday, 9/7 @ 6 am - Thursday 9/12
Last day to submit PPS requests for BW employees Tuesday, 9/3 @ 3 pm

Last day to onboard biweekly paid employees to ensure transition to UCPath

There will be employee start dates after this deadline, however, if the bi-weekly employee is not onboarded and in the system by this date, they may not be able to start until October. Please work with your SSO contact if you have new employees who may be affected by this deadline.
Friday, September 6
UCPath and PPS unavailable for transactions during BW conversion Thursday, 9/12 @ 5 pm - Friday, 9/20 @ 6 am
UCPath available for pay impacting transactions Friday, 9/20 @ 6 am
Service Channels converting newly eligible employees to TRS Friday, 9/20
MO Payroll Processing Friday, September 20
BW Payroll Processing Starts: Monday, September 23
Ends: Tuesday, September 24

All transactions received after the deadlines will be held until normal processing resumes.

Recruitment Cutover Deadlines

Deadline

Recruitment Activity

Thursday, 8/29

Last day for positions with a closing date of Sept 25th or earlier, that need to be classified prior to posting. Submit requests to SSO I AggieService “for recruitment only

Wednesday, 9/4

Last day to submit recruitment requests in AggieService, where the PD requires no changes, with a closing date of Sept 25th or earlier

Thursday, 9/5  -  Wednesday, 9/25

SSO will continue to submit requests to Talent Acquisition.  These requests will be posted in TAM on 10/1

Thursday, 9/26  - Monday, 9/30

Job Requisition Pause – all requests will be held in SSO for submission to TAM once it is live

All job postings removed from UCDavis Careers pages (special communications are planned for the Careers Website)

Tuesday, 10/1

UCPath Go-Live, Postings appear on UCDavis Careers Page