Career Staff unable to come to workplace due to COVID-19 isolation or quarantine order

  • What Leave Can I Use?
  • Work remotely when operationally feasible (manager discretion).  Otherwise, use any of the following:

    1. Families First Coronavirus Response Act (FFCRA)
      - 
    Available April 1, 2020 through December 31, 2020 
      - Up to 80 hours (depending on FTE)
      - FMLA eligible
      - use in 2 week blocks

    2. Paid Emergency Administrative Leave (EAL)
      - Available March 1, 2020 through December 31, 2020
      - up to 128 hours
      - FMLA eligible**
      - use in whole day increments

    3. Personal Sick or EST**

    4. Personal PTO/CTO/VAC

    5. Leave without pay
  • Adjustments for Health Care Workers and First Responders?
  • None
  • What documentation do I provide? 
  • 1) Signed copy of the isolation or quarantine order from a local Health or Government agency to use FFCRA

    2) Signed documentation from personal health care provider

    **Serious Health Conditions eligible for FMLA require additional documentation

  • How do I code my time?
  • Health Care Worker UCDH (MC/SOM/SON)
    Ecotime

    Use any of the following:
    1) FFCRA Paid Sick Leave (w/FMLA event if applicable)
    2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) 
    3) Sick, EST
    4) 40 hours of PTO/CTO/VAC
    5) LWOP

    Davis Campus Employee
    TRS, Kronos, Ecotime

    Use any of the following:
    1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
          - Emerg EE (emergency paid sick leave)
              (TRS, Kronos, or ecotime Vet Med)

    2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
            - Paid Leave COVID-19 (TRS)
               - Administrtive Leave - (Kronos)
               - Emergency Administrative Leave (ecotime Vet Med)

    3) Sick

    4) 40 hours of PTO/CTO/VAC

Career Staff unable to work due to COVID19 related illness

  • What Leave Can I Use?
  • Work remotely when operationally feasible (manager discretion).  Otherwise, use any of the following:

    1. Families First Coronavirus Response Act (FFCRA)
      - 
    Available April 1, 2020 through December 31, 2020 
      - Up to 80 hours (depending on FTE)
      - FMLA eligible
      - use in 2 week blocks

    2. Paid Emergency Administrative Leave (EAL)
      - Available March 1, 2020 through December 31, 2020
      - up to 128 hours
      - FMLA eligible**
      - use in whole day increments

    3. Personal Sick or EST**

    4. Personal PTO/CTO/VAC

    5. Leave without pay
  • Adjustments for Health Care Workers and First Responders?
  • None
  • What documentation do I provide? 
  • 1) Signed copy of the isolation or quarantine order from a local Health or Government agency to use FFCRA

    2) Signed documentation from personal health care provider

    **Serious Health Conditions eligible for FMLA require additional documentation

  • How do I code my time?
  • Health Care Worker UCDH (MC/SOM/SON)
    Ecotime

    Use any of the following:
    1) FFCRA Paid Sick Leave (w/FMLA event if applicable)
    2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) 
    3) Sick, EST
    4) 40 hours of PTO/CTO/VAC
    5) LWOP

    Davis Campus Employee
    TRS, Kronos, Ecotime

    Use any of the following:
    1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
          - Emerg EE (emergency paid sick leave)
              (TRS, Kronos, or ecotime Vet Med)

    2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
            - Paid Leave COVID-19 (TRS)
               - Administrtive Leave - (Kronos)
               - Emergency Administrative Leave (ecotime Vet Med)

    3) Sick

    4) 40 hours of PTO/CTO/VAC

DRAFT Content     |     April 15

The chart below outlines leave and job protections available to UC Davis employees.

  What leave can I use? Adjustments ONLY for Health Care Workers and Emergency Responders Required documentation I'm a Health Care Worker UCDH (MC/SOM/SON).

How do I code my time in Ecotime?
I'm a Davis campus employee.

How do I code my time in: TRS, Kronos, or Ecotime?
I am a UCD Career Staff employee who is unable to come to the workplace due to COVID-19 isolation or quarantine order


 
What do I do about my time?                              
Work remotely when operationally feasible (manager discretion).  Otherwise, use any of the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)
- FMLA eligible
- use in 2 week blocks

2) Paid Emergency Administrative Leave (EAL) --
- Available March 1, 2020 through December 31, 2020
- up to 128 hours)
- FMLA eligible
**
- use in whole day increments

3) Personal Sick or EST
**

4)Personal PTO/CTO/VAC

5) Leave without pay
Adjustments for Health Care Workers and First Responders?
None
What documentation do I provide? 
1) Signed copy of the isolation or quarantine order from a local Health or Government agency to use FFCRA

2) Signed documentation from personal health care provider


**Serious Health Conditions eligible for FMLA require additional documentation
Which timecode do I use?                                   Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable)

3) Sick, EST

4) 40 hours of PTO/CTO/VAC


5) LWOP



 
Which timecode do I use?
Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
      - Emerg EE (emergency paid sick leave)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)


3) Sick

4) 40 hours of PTO/CTO/VAC



 
I am a UCD Career Staff employee who is unable to work due to COVID19 related illness What do I do about my time?                              
Work remotely when operationally feasible (manager discretion).  Otherwise, use any of the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)
- FMLA eligible
- use in 2 week blocks

2) Paid Emergency Administrative Leave (EAL) --
- Available March 1, 2020 through December 31, 2020
- up to 128 hours)
- FMLA eligible
- use in whole day increments

3) Personal Sick or EST


4) Personal PTO/CTO/VAC

5) Leave without pay
Adjustments for Health Care Workers and First Responders?
None
What documentation do I provide? 
1) Signed documentation from personal health care provider

**Serious Health Conditions eligible for FMLA require additional documentation
Which timecode do I use?                                    Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments

3) Sick, EST

4) 40 hours of PTO/CTO/VAC


5) LWOP


 
Which timecode do I use?
Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
      - Emerg EE (emergency paid sick leave)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)

3) Sick


4) 40 hours of PTO/CTO/VAC



 
I am a UCD Career Staff employee who is who is...high risk or immune-compromised relating to COVID-19 What do I do about my time?                              
Work remotely when operationally feasible (manager discretion).  Otherwise, use any of the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)
- FMLA eligible
- use in 2 week blocks

2) Paid Emergency Administrative Leave (EAL) --
- Available March 1, 2020 through December 31, 2020
- up to 128 hours)
- FMLA eligible
- use in whole day increments

3) Personal Sick or EST
(not avail?)

4) Personal PTO/CTO/VAC

5) Leave without pay (LWOP)




 
Adjustments for Health Care Workers and First Responders?
None
What documentation do I provide?  
1) Signed documentation from personal health care provider

2) Signed reassignment documentation 
(???)

**Serious Health Conditions eligible for FMLA require additional documentation

 
Which timecode do I use?                                   Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments

3) Sick, EST

4) 40 hours of PTO/CTO/VAC


5) LWOP

 
Which timecode do I use?
Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
      - Emerg EE (emergency paid sick leave)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)


3) Sick

4) 40 hours of PTO/CTO/VAC


 
I am a UCD Career Staff employee who is providing care to a family member seriously ill with COVID-19 What do I do about my time?                                             Work remotely when operationally feasible (manager discretion). Otherwise, use the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)**

- FMLA eligible

2) Paid Emergency Administrative Leave (EAL) from March 1, 2020 through December 31, 2020 (up to 128 hours) - FMLA eligible

3) Personal Sick or EST


4) Leave without pay (LWOP)

Q: Does Continuation Leave Apply here? NO

**Health Care Workers and Emergency Responders not eligible to use FFCRA FSL
Adjustments for Health Care Workers and First Responders?
Health Care Workers and Emergency Responders are not eligible to use FFCRA EPSL or EFML in this situation.
What documentation do I provide? 
1) Signed documentation from family member's personal health care provider

**Serious Health Conditions eligible for FMLA require additional documentation
Which timecode do I use?                                   Use any of the following:
1) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable)

2) Sick, EST

3) LWOP

 
Which timecode do I use?
Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
      - Emerg FM (emergency paid sick leave - Family)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)


3) Sick

4) LWOP



 
I am a UCD Career Staff Employee who is providing care to a family member quarantined due to COVID-19 What do I do about my time?                         
Work remotely when operationally feasible (manager discretion). Otherwise, use the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)**
- FMLA eligible


2) Paid Emergency Administrative Leave (EAL) from March 1, 2020 through December 31, 2020 (up to 128 hours) - FMLA eligible (open question)

3) Personal Sick or EST

4) Leave without pay (LWOP)

Q: Does Continuation Leave Apply here? NO

**Health Care Workers and Emergency Responders not eligible to use FFCRA FSL
Adjustments for Health Care Workers and First Responders?
Health Care Workers and Emergency Responders are not eligible to use FFCRA EPSL or EFML in this situation.
What documentation do I provide? 
1) Signed documentation from family member's personal health care provider

**Serious Health Conditions eligible for FMLA require additional documentation
Which timecode do I use?                                   Use any of the following:
1) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable)

2) Sick, EST, or PTO

3) LWOP

 
Which timecode do I use?
 Use any of the following:
1) FFCRA Paid Sick Leave (w/FMLA event if applicable) - must be taken in 2 week blocks
      - Emerg FM (emergency paid sick leave - Family)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)


3) Sick

 
I am a UCD Career Staff employee who is caring for child whose school or day care center has closed What do I do about my time?                         
Work remotely when operationally feasible (manager discretion). Otherwise, use any of the following:
1) Families First Coronavirus Response Act (FFCRA)
- Available April 1, 2020 through December 31, 2020
- up to 80 hours (depending on FTE)**
- FMLA eligible


1) Paid Emergency Administrative Leave (EAL) from March 1, 2020 through December 31, 2020 (up to 128 hours)

2) Personal VAC, CTO, PTO


3) Leave without pay (LWOP)

Q: Does Continuation Leave Apply here? NO

**Health Care Workers and Emergency Responders not eligible to use FFCRA
Adjustments for Health Care Workers and First Responders?
Health Care Workers and Emergency Responders are not eligible to use FFCRA EPSL or EFML in this situation.
What documentation do I provide? 
1) Documentation of school closure

Which timecode do I use?

Use any of the following:
1) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable)

2) Sick, EST, or PTOS

3) LWOP

Which timecode do I use?
Use any of the following:
1)
FFCRA Paid Sick Leave (w/FMLA event if applicable)

Explain the 2 weeks unpaid, and the 10 weeks paid).

      - Exp FML (expanded family medical leave)
          (TRS, Kronos, or ecotime Vet Med)

2) COVID19 Emergency Administrative Leave (EAL) (w/FMLA event if applicable) - must be taken in whole day increments
        - Paid Leave COVID-19 (TRS)
           - Administrtive Leave - (Kronos)
           - Emergency Administrative Leave (ecotime Vet Med)

3) Sick


4) LWOP



 
I am a UCD Career Staff employee who…wants to use paid continuation leave through June 30, 2020


ref: FAQ #3
    What documentation do I provide?      
I am a UCD Career Staff employee who is…provided an assignment and elects not to take it.


ref: FAQ #3
What do I do about my time?                              
Work remotely when operationally feasible (manager discretion). Otherwise, use the following:
1) Leave without pay (LWOP)
  What documentation do I provide?