COVID-19 Support Fund at UC Davis Health

The UC Davis Health COVID-19 Support Fund assists UC Davis Health staff employees with awards of up to $1,000 if they've experienced a financial burden as a result of the COVID-19 pandemic.

Due to the large volume of applications and limited funds, we will be closing the current funding request/application acceptance window on Wednesday, September 2 at 5:00 pm. Applications are considered in the order they were received. Any applications received after September 2 will be put in a static queue and considered after project funds are replenished. 

COVID-19 Support Fund Guidelines

  • Applicant must be a career or contract employee at UC Davis or UC Davis Health.
  • Applicant has worked for at least 6 months at 50% time or greater.
  • Applicant may only receive one award in a rolling 12-month period.
  • Only one application per family will be reviewed. For example, if two members of the immediate family both work for UC Davis Health, only one can submit an application for assistance.
  • Supporting documentation must be submitted with the application. Read more below.
  • Recipients must provide specific documentation (e.g., invoices, receipts), substantiating need for funds and how the funds were used. 
  • Funds cannot be requested for anticipated future events.
  • A close relative is defined as a partner, child, parent, sibling, or grandparent.  Other relatives will be considered if a pattern of dependent care is established.
  • Grants will only be offered if funds are available.

Apply for a Grant

Process

  • Employee submits a request via a confidential application for a grant of up to $1,000. 
  • Eligibility committee reviews nameless applications and makes a determination.
    • First funding approvals will be announced by Sept. 18 - employee receives expedited (1-3 days) payment via direct deposit or check.
    • If denied - employee will be notified immediately and may appeal a decision once

Evaluating Applications and Criteria

To legally provide charitable funds to individuals via employer-sponsored channels, recipients of the grants must be selected based on determination of an objective financial need.

The UC Davis Health COVID-19 Support Fund evaluation committee will determine if the applicant has experienced additional financial burdens as a result of the COVID-19 pandemic, specifically:

  1. Is there sufficient evidence of a financial hardship?
  2. Is there a qualifying event/circumstance?
Qualifying Event   +   Demonstrated Hardship  =  Qualified Need
  • Read more about Qualifying Events
  • A Qualifying Event is defined as a circumstance resulting from the COVID-19 pandemic that has caused the employee additional financial burden.

    Examples of eligible expenses include:

     >  Additional dependent care costs (e.g.,  change to school/child/elder care).
             - Download the COVID-19 Support Fund Dependent Care Form that must be submitted with your application if requesting reimbursement of dependent care costs.

     >  Additional local transportation costs (e.g., to care for a close relative with COVID-19)
     >  Uninsured medical expenses of a close relative (e.g., co-pays for COVID treatments).
     >  Funeral expenses for a close relative.

    Ineligible expenses include:

     >  Expenses incurred prior to March 2020.
     >  Lost family wages.
     >  Unpaid auto / utility / rent bills.

    Please contact us with any questions worklife@ucdavis.edu

  • Read more about Demonstrated Hardship
  • As stated in the guiding principles, COVID-19 Support Funds should serve as a safety net when there is a significant burden.  The application process will include questions about how the pandemic provided a financial hardship and will require documentation of additional costs incurred above and beyond normal expenses.


FAQs
 

  • Will the grant be taxed?
  • Payments that are COVID-19 related will NOT be taxed as income.

    For COVID-19 Related Payments

    The grant is non-taxable in accordance with Section 139 of the Internal Revenue Code, employers are now able to make tax-free “qualified disaster-relief payments” (QDPs) to employees under Section 139 of the Internal Revenue Code. A QDP is defined in section 139(b)(1) as any amount paid to or for the benefit of an individual “to reimburse or pay reasonable and necessary personal, family, living, or funeral expenses incurred as a result of a qualified disaster.”  Employees will need to provide proof of how the funds were spent for reporting purposes.
  • What type of information do I have to provide to apply?
  • You must provide evidence that there is an additional financial burden. An actual amount must be accounted for in documentation (reflecting costs incurred). Employees will need to provide proof of how the funds were spent for reporting purposes.

    Redact any personal identifying info, including account numbers, medical or other sensitive materials, before submitting application.

    Examples of eligible expenses include:
     >  Additional dependent care costs (e.g., extended hours at work, change to school/child/elder care).
             - Download the COVID-19 Support Fund Dependent Care Form that must be submitted with your application

     >  Additional transportation costs (e.g., to care for a close relative with COVID-19)
     >  Uninsured medical expenses of a close relative (e.g., co-pays for COVID treatments).
     >  Funeral expenses for a close relative.
     >  Loss of residence.


    Ineligible expenses include:
     >  Expenses incurred prior to March 2020.
     >  Lost family wages.
     >  Unpaid auto / utility / rent bills.

    Please contact us with any questions worklife@ucdavis.edu
  • How long will it take to find out if I will receive a grant?
  • Completed applications are reviewed and approved for funding in the order they are received.

    The first funding approvals will be announced on or before September 18.
  • How long will it take to receive the grant after approval?
  • We understand the need for these funds to be received in a timely fashion and payments will be expedited. Estimated 1-3 days processing into direct deposit or check.
  • Who decides if a grant will be provided?
  • A confidential committee appointed by the Chief Human Resources Officer will review all applications for compliance to program guidelines.  
  • Where does the money for these grants come from?
  • Employees and other entities can contribute to this tax deductible fund. 
  • How do I donate to the UC Davis Health COVID-19 Support Fund?
  • Please visit the UC Davis Giving website for information on making one-time and recurring donations.
    Employees and other entities can contribute to this tax deductible fund. 
  • Is my donation to the fund tax-deductible?
  • Yes, your donation is tax-deductible.
  • Is there a limit on the amount of grants?
  • Employees may receive no more than $1,000 in a rolling 12-month period.

    Funds are limited to the amount of money available.
  • Can someone get more than one grant?
  • Employees are limited to one grant per rolling 12 month period.
  • Can any employee apply for this?
  • Career and Contract staff employees who have been employed at UC Davis Health for greater than 6 months at 50% time or more are eligible for these grants.
  • Can student employees apply for these grants?
  • Student employees are not eligible for these funds.
  • How do I apply for a grant?
  • Complete and Submit Application
  • How long will this fund be available?
  • The fund will remain available to employees as long as there is money in the fund.