How to Handle Personnel Transactions for SMG Employees

All requests that will affect an SMG member’s appointment and total potential cash compensation must be submitted to the SMG Group Coordinator, the Chancellor, the Provost and the UC Office of the President for approval.

Prior to discussing a proposed action with the employee or to making any commitment to them, it is very important to first consult with the Senior Management Group Coordinator who is responsible for working with the department to prepare the formal Regents’ Item that outlines the proposed change(s). No commitment or formal announcement may be made regarding any proposed change(s) to an SMG employee’s appointment, title, grade, etc. until the request has been approved.

NOTE: It is required that all relevant information needed for the preparation of Regents Items be provided at least one month prior to their due date to ensure timely preparation and submission of Regents’ items to the Office of the President.

How to Handle Personnel Transactions for Employees Whose Total Compensation is at or Will Exceed the Current Indexed Compensation Level (ICL) of $304,000 Annually

All personnel transactions that would bring an individual’s total potential cash compensation to the ICL must be submitted to the Senior Management Group Coordinator for coordination with the SMG Coordinator, the Chancellor, the Provost and, if applicable, with the UC Office of the President for approval.

Prior to discussing a proposed action that would bring an individual’s total compensation to the ICL it is very important to first consult with the Senior Management Group Coordinator.

Requests for Assistant and Associate Vice Chancellor Title Usage

Requests for the use of Assistant and Associate Vice Chancellor titles must be submitted, in writing, to the SMG Coordinator for evaluation and recommendation to the Chancellor.

Retroactive Actions

Retroactive actions will be considered “outside of policy” and subject to heightened review. A retroactive action is any action that is effective prior to the first month in which the action is approved. Please plan accordingly to avoid any requests for retroactive actions.