Subpoenas for Personnel Records

A subpoena is a court order compelling a person or representative of an organization to deliver all records described in the subpoena to a named person on or before a given date. The person named in the subpoena must provide all records in their possession, but need not provide records they do not possess or create records that do not exist.

Policy & Procedure Manual Section 320-30, outlines procedures to be followed by campus departments upon receipt of a legal notice such as a claim, summons & complaint, or subpoena. UCDHS departments should refer to UCDHS Hospital Policies & Procedures Manual Section 1503 for appropriate procedures.

Employee Access to Records & Subpoena Protocols - Police & Fire Procedures

Type of Records Request

Office Handled by

Location

Phone Number

Staff Records

Human Resources – Employee & Labor Relations

HR Administration Building

(530) 754-8892

Academic Employee Records

Offices of the Chancellor and Provost - Academic Personnel

MRAK Hall, 5th Floor

(530) 752-2072

Student Employee Records

Student Employment Center

Dutton Hall

(530) 752-0520

Graduate Student Employee Records

Office of Graduate Studies

250 MRAK Hall

(530) 752-0650

Work Comp Appeals Board Subpoena

Office of the Campus Counsel

230 MRAK Hall

(530) 754-6295

Jana Gaby

Wage Records for All Employees (academic and staff)

Payroll Services

206 University Services Building, Research Park

(530) 757-8550

School of Medicine & UCDHS Employee Records

UCDHS Health Information Management (HIM) Department

2315 Stockton Blvd, Sacramento

(916) 734-5205

Requests Involving the Coordination of Records From Multiple Offices (except Workers' Comp. Appeals Board Subpoenas)

Office of the Campus Counsel

230 MRAK Hall

(530) 754-6295

Jana Gaby

For All Other Records Requests

Office of the Campus Counsel

230 MRAK Hall

(530) 754-6295

Jana Gaby